We have compiled a library of appointment reminder templates you may wish to use while setting up your reminders. A sample message appears just above the actual template. Copy and paste the text, complete with variables, into your reminder template and make any minor changes that will help you customize the appointment reminder for your situation.
While most of the templates below were written for SMS reminders, they can be easily adapted for email reminders or in some cases, voice call reminders. Learn more about setting up email reminder templates here, and voice reminder templates here.
Generic SMS Reminders
Don’t forget – you have an appointment for a Consultation at 3:30pm on Monday May 30. Please Reply YES to confirm or call (111) 222-3333 to reschedule. Looking forward to seeing you!
Don't forget - you have an appointment for a {{event.title}} at {{event.time}} on {{event.date}}. Please Reply YES to confirm or call {{user.phone}} to reschedule. Looking forward to seeing you!Hi, just a friendly reminder of your appointment with Thornhill & Associates at 3:30pm on Monday May 30. Please Reply YES to confirm or call (111) 222-3333 to reschedule or cancel. Thanks!
Hi, just a friendly reminder of your appointment with {{company.name}} at {{event.time}} on {{event.date}}. Please Reply YES to confirm or call {{user.phone}} to reschedule or cancel. Thanks!Hi its Roger from Thornhill & Company, just a reminder that you have an appointment with me at 3:30pm on Monday May 30. Thanks!
Hi its {{user.firstname}} from {{company.name}}, just a reminder that you have an appointment with me at {{event.time}} on {{event.date}}. Thanks!Hi this is a friendly reminder that you have an appointment with Roger Thornhill at 3:30pm on Monday May 30. Please Reply YES to confirm or call (111) 222-3333 to reschedule. Thank you for trusting Thornhill & Associates!
Hi this is a friendly reminder that you have an appointment with {{user.firstname}} {{user.lastname}} at {{event.time}} on {{event.date}}. Please Reply YES to confirm or call {{user.phone}} to reschedule. Thank you for trusting {{company.name}}!Reminder, you have an appointment at Thornhill & Associates at 3:30pm on Monday May 30. I look forward to seeing you! -Roger
Reminder, you have an appointment at {{company.name}} at {{event.time}} on {{event.date}}. I look forward to seeing you! -{{user.firstname}}Reminder, you have an appointment with Thornhill & Associates with Roger at 3:30pm on Monday May 30. Please Reply YES to confirm or click here to reschedule: https://greminders.com/r/xxxxxx
Reminder, you have an appointment with {{company.name}} with {{user.firstname}} at {{event.time}} on {{event.date}}. Please Reply YES to confirm or click here to reschedule: {{event.reschedulelink}}Reminder, you have an appointment with Thornhill & Associates. You are scheduled for 3:30pm on Monday May 30 at 1725 Slough Avenue, Scranton, NY 18540 Please Reply YES to confirm or go to https://greminders.com/f/xxxxxx To reschedule go to https://greminders.com/r/xxxxxx.
Reminder, you have an appointment with {{company.name}}. You are scheduled for {{event.time}} on {{event.date}} at {{event.location}} Please Reply YES to confirm or go to {{event.confirmlink}} To reschedule go to {{event.reschedulelink}}.Reminder, you have an appointment with Roger Thornhill at 3:30pm on Monday May 30. Click here to join the online meeting: https://somewebmeetinglink.com
Reminder, you have an appointment with {{user.firstname}} {{user.lastname}} at {{event.time}} on {{event.date}}. Click here to join the online meeting: {{event.webmeetinglink}}Add your client’s first name when your client has scheduled with you using automated online scheduling, or you have integrated GReminders with a CRM or you use GReminders Contact Matching
Mary, you have an appointment with Roger Thornhill at 3:30pm on Monday May 30. Please Reply YES to confirm or call (111) 222-3333 to reschedule.
{{invitee.firstname}}, you have an appointment with {{user.firstname}} {{user.lastname}} at {{event.time}} on {{event.date}}. Please Reply YES to confirm or call {{user.phone}} to reschedule.Hi Mary, don’t forget your appointment with Roger Thornhill at 3:30pm on Monday May 30. Please Reply YES to confirm or call (111) 222-3333 to reschedule.
Hi {{invitee.firstname}}, don’t forget your appointment with {{user.firstname}} {{user.lastname}} at {{event.time}} on {{event.date}}. Please Reply YES to confirm or call {{user.phone}} to reschedule.Just a reminder Mary, you have an appointment at Thornhill & Associates at 3:30pm on Monday May 30. Please Reply YES to confirm or click here to reschedule: https://greminders.com/r/xxxxxx
Just a reminder {{invitee.firstname}}, you have an appointment at {{company.name}} at {{event.time}} on {{event.date}}. Please Reply YES to confirm or click here to reschedule: {{event.reschedulelink}}Add your client’s first name when you schedule appointments directly onto your calendar. Make sure that the client’s name is always the first word in the event title
Mary, you have an appointment with Roger Thornhill at 3:30pm on Monday May 30. Please Reply YES to confirm or call (111) 222-3333 to reschedule.
{{ event.title | split: " " | first }}, you have an appointment with {{user.firstname}} {{user.lastname}} at {{event.time}} on {{event.date}}. Please Reply YES to confirm or call {{user.phone}} to reschedule.Time Range Reminder (change the number after “plus:” to change the arrival hour range)
Acme Lawn Service is scheduled to arrive today between 3:30pm and 5:30pm at 1725 Slough Avenue, Scranton, NY 18540. Please reply YES to confirm or call (111) 222-3333 to reschedule.
{% assign hour_time = event.date_time_advanced | date: "%H" %}
{% assign minute_time = event.date_time_advanced | date: "%M" %}
{% assign hour_time_short = hour_time | plus: 2 %}
{{company.name}} is scheduled to arrive today between {{event.date_time_advanced | date: "%l:%M%P" }} and {% if hour_time_short < 12 %}{{hour_time_short}}:{{minute_time}}am{% elsif hour_time_short == 12 %}12pm{%else%}{{ hour_time_short | minus: 12 }}:{{minute_time}}pm{%endif%} at {{event.location}}. Please reply YES to confirm or call {{user.phone}} to reschedule.Note: If you would like to use this template, please notify support to increase your max characters for sms.
Final Reminders with a link to Google Maps (location must be in the location field of the calendar event).
Reminder, you have an appointment with Roger Thornhill at 3:30pm today. Directions: https://greminders.com/xxxxx
Reminder, you have an appointment with {{user.firstname}} {{user.lastname}} at {{event.time}} today. Directions: https://maps.google.com/maps?q={{ event.location | url_encode }}You have a meeting coming up with Roger Thornhill in two hours. Click here for directions and potential traffic delays: https://greminders.com/xxxxx
You have a meeting coming up with {{user.firstname}} {{user.lastname}} in two hours. Click here for directions and potential traffic delays: https://maps.google.com/maps?q={{ event.location | url_encode }}Final Reminders with your office location and link to Google Maps (edit the following with your address)
Reminder, you have an appointment with Roger Thornhill at 3:30pm today. Directions/Traffic: https://greminders.com/xxxxx
Reminder, you have an appointment with {{user.firstname}} {{user.lastname}} at {{event.time}} today. Directions/Traffic: https://maps.google.com/maps?q={{ "YOUR ADDRESS HERE" | url_encode }}Follow up Reminders
Thank you for meeting with me today! Please consider leaving a review for Thornhill & Associates here: https://greminders.com/x/UYTre4
Thank you for meeting with me today! Please consider leaving a review for {{company.name}} here: REPLACE WITH LINK TO YOUR FAVORITE REVIEW SITE(S)Thank you for taking the time to meet with me today. To schedule a follow-up meeting, click here: https://greminders.com/x/UYTre4
Thank you for taking the time to meet with me today. To schedule a follow-up meeting, click here: REPLACE WITH LINK TO YOUR BOOKING CALENDARFuture Follow-up Reminders
You can schedule this reminder up to a year after your appointment.
It’s time to schedule another meeting with Roger Thornhill. Please call (111) 222-3333 at your earliest convenience.
It’s time to schedule another meeting with {{user.firstname}} {{user.lastname}}. Please call {{user.phone}} at your earliest convenience. Hi, it’s time to schedule an appointment with Thornhill & Associates. Click here for easy online scheduling: https://greminders.com/x/oieIUhf87
Hi, it’s time to schedule an appointment with {{company.name}}. Click here for easy online scheduling: REPLACE WITH LINK TO YOUR BOOKING CALENDAROur records indicate that it’s time for you to schedule another appointment with Thornhill & Associates. Call (111) 222-3333 at your earliest convenience. Thanks!
Our records indicate that it’s time for you to schedule another appointment with {{company.name}}. Call {{user.phone}} at your earliest convenience. Thanks!Don’t forget to remind yourself with personal follow-up reminders
Be sure to enter notes for Meeting with John Smith
Be sure to enter notes for {{event.title}}A reminder was just sent to Meeting with John Smith, check to see if he/she scheduled another appointment.
A reminder was just sent to {{event.title}}, check to see if he/she scheduled another appointment.We will be adding to the list of sample templates regularly, and including templates for specific industries, such as spa and salons soon.
If you have any questions, please don’t hesitate to contact us or schedule a one-on-one system setup and onboarding session with one of our customer success representatives.
Happy Scheduling!