Going to a Conference or Trade Show? Want to meet folks there in a specific Time Zone?

Let’s say you work in Chicago, but are heading to Los Angeles for an event that you want to allow your clients or prospects to book a meeting for. Here is how you do that.

First, don’t block your calendar for those dates on your main calendar.

Go into your “primary” Working Hours and block those dates (March 19-20 in our example below) so normal events don’t end up on your calendar for those dates (this, of course, is optional).

Next, Create a NEW Event Type.

We suggest you set the Location of the Meeting with a Meeting spot or wherever you plan to hold this meeting.

Expand Advanced Settings, set Time Zone to FIXED and select the proper Time Zone for the event you will be at: (Los Angeles in this case)

Under “Set your Availability”, choose Custom Working Hours. Click Advanced and uncheck all the weekdays. Under Specific Dates & Times, select the days you will be at the show (note: these times are in your LOCAL time zone, Central in this case):

Save your Event Type.

Next, share this Event Type Link with your Clients. When they go to book, the time zone will be FIXED to the time zone selected regardless of WHERE they are scheduling from.

That’s It.

Any questions? Email to [email protected]

Happy Scheduling